Top Project Management & Work OS Software Comparison
By Unknown Author | Published: 2023-10-27 | Category: Monday Logo Url
About Monday Logo Url
Project Management and Work Operating System (Work OS) software helps teams plan, track, collaborate, and manage workflows and tasks efficiently. These platforms offer customizable views, automation capabilities, and integrations to streamline operations.
Scoring Criteria
- → Ease of Use
- → Features & Customization
- → Collaboration Tools
- → Integrations
- → Value for Money
The Best Monday Logo Url
#10
Teamwork
By Teamwork.com
A project management platform focused on client work, team collaboration, and profitability.
Platforms & Use Cases
Platforms: Web, iOS, Android, Desktop (Windows, Mac)
Best For: Client Project Management, Agency Operations, Task Management, Time Tracking & Billing, Resource Management
Key Features
- ✓Client Collaboration: Features for involving clients and managing permissions. (Strong)
- ✓Time Tracking: Integrated time tracking and invoicing capabilities. (Robust)
- ✓Profitability Tracking: Estimate and track project budgets and profitability. (Unique)
- ✓Workload Management: Visualize team capacity and resource allocation. (Good)
Scorecard (Overall: 7.6 / 10.0)
Pricing
Free Forever
Contact Vendor
- Up to 5 users
- Task management essentials
- Milestones
Limitations: Limited projects (2), Basic features
Deliver
$9.99 / monthly_per_seat
- Billing & Invoicing
- Chat integrations
- 20 project templates
Limitations: Minimum 3 users
Grow
$17.99 / monthly_per_seat
- Custom fields
- Project time budget
- Resource management
- 50 project templates
Limitations: Minimum 5 users
Scale
$-1.00 / annual_per_seat
- Profitability report
- Unlimited project templates
- Advanced security
Pros
- + Excellent features for client-facing work
- + Integrated time tracking and billing
- + Profitability reporting
- + Good balance of features and usability
Cons
- - Minimum user requirements on paid plans
- - Interface can feel slightly dated
- - Some advanced features require higher tiers
Verdict
"A great choice for agencies and service businesses that need strong client management, time tracking, and profitability features."
#9
Jira Work Management
By Atlassian
Project management software from Atlassian, designed for business teams like Marketing, HR, and Finance.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: Project Tracking, Process Management, Cross-functional Collaboration, Onboarding, Campaign Management
Key Features
- ✓Multiple Views: List, Calendar, Timeline, Board views tailored for business use. (Good)
- ✓Workflow Automation: No-code automation builder. (Integrated)
- ✓Forms: Drag-and-drop form builder for request intake. (Useful)
- ✓Summary & Reporting: Project overview and basic reporting capabilities. (Standard)
Scorecard (Overall: 7.6 / 10.0)
Pricing
Free
Contact Vendor
- Up to 10 users
- Unlimited projects
- Multiple views
Limitations: 2GB file storage, Community support only
Standard
$5.00 / monthly_per_seat
- Up to 35,000 users
- User roles & permissions
- 250GB file storage
Limitations: Limited automation rules compared to Jira Software
Premium
$10.00 / monthly_per_seat
- Advanced roadmaps
- Project archiving
- Unlimited storage
- Global & multi-project automation
Pros
- + Familiar Atlassian ecosystem integration
- + Tailored for business team workflows
- + Competitive pricing
- + Good automation options
Cons
- - Less feature-rich than Jira Software for development teams
- - Can be confusing distinguishing from Jira Software
Verdict
"A solid option for business teams already using or familiar with the Atlassian suite, offering core PM features at a good price."
#8
Airtable
By Airtable
A hybrid spreadsheet-database platform for creating custom applications and managing data-rich projects.
Platforms & Use Cases
Platforms: Web, iOS, Android, Desktop (Windows, Mac)
Best For: Project Management, CRM, Content Calendar, Inventory Tracking, Event Planning
Key Features
- ✓Flexible Databases (Bases): Store and link various types of information. (Core)
- ✓Multiple Views: Grid, Calendar, Kanban, Gallery, Gantt, Form. (Versatile)
- ✓Automations: Build custom automated workflows within Airtable. (Strong)
- ✓Interface Designer: Create custom visual interfaces for collaborators. (Unique)
Scorecard (Overall: 7.6 / 10.0)
Pricing
Free
Contact Vendor
- Unlimited bases
- Up to 5 creators/editors
- 1,200 records/base
- Multiple views
Limitations: Limited records & automation runs
Plus
$10.00 / monthly_per_seat
- 5,000 records/base
- 5GB attachments/base
- Automatic table syncing
Limitations: Limited interface designer access
Pro
$20.00 / monthly_per_seat
- 50,000 records/base
- 20GB attachments/base
- Gantt & Timeline Views
- Interface Designer
Limitations: Higher automation limits than Plus
Enterprise
$-1.00 / annual_per_seat
- Unlimited records/base
- Advanced security & admin
- SAML-based SSO
Pros
- + Highly flexible data modeling
- + Powerful relational database capabilities
- + Good automation features
- + Customizable interfaces
Cons
- - Steeper learning curve than simple PM tools
- - Record limits on lower tiers can be restrictive
- - Can be overkill for basic task management
Verdict
"A powerful platform for building custom workflows and managing structured data, excelling where spreadsheet rigidity fails."
#7
Trello
By Atlassian
A simple, visual, Kanban-based project management tool for organizing tasks and workflows.
Platforms & Use Cases
Platforms: Web, iOS, Android, Desktop (Windows, Mac)
Best For: Task Management, Simple Project Tracking, Personal Productivity, Agile Kanban Boards, Editorial Calendar
Key Features
- ✓Kanban Boards: Core drag-and-drop card interface. (Excellent)
- ✓Cards: Contain details, checklists, attachments, comments. (Flexible)
- ✓Butler Automation: Rule-based automation for boards and cards. (Good)
- ✓Power-Ups: Integrations and feature enhancements. (Extensible)
Scorecard (Overall: 8.2 / 10.0)
Pricing
Free
Contact Vendor
- Unlimited cards
- Up to 10 boards per Workspace
- Unlimited storage (10MB/file)
Limitations: Limited Power-Ups, Basic automation
Standard
$5.00 / monthly_per_seat
- Unlimited boards
- Advanced checklists
- Custom Fields
- 1,000 Butler commands/month
Limitations: Limited views
Premium
$10.00 / monthly_per_seat
- Dashboard, Timeline, Calendar views
- Admin and security features
- Unlimited Butler commands
Limitations: Fewer native views than some competitors
Enterprise
$17.50 / monthly_per_seat
- Unlimited Workspaces
- Organization-wide permissions
- Public board management
Pros
- + Extremely easy to learn and use
- + Visually intuitive Kanban system
- + Good free tier
- + Extensible via Power-Ups
Cons
- - Less suitable for highly complex projects
- - Multiple views require paid plans
- - Can become cluttered with many cards
Verdict
"An outstanding choice for visual task management and simple projects, prized for its simplicity and ease of use."
#6
Notion
By Notion Labs, Inc.
A flexible workspace combining notes, docs, project management, and wikis in one highly customizable platform.
Platforms & Use Cases
Platforms: Web, iOS, Android, Desktop (Windows, Mac)
Best For: Knowledge Base, Note Taking, Project Management, Task Tracking, Lightweight CRM
Key Features
- ✓Connected Workspace: Integrates notes, tasks, databases, and documents. (Core)
- ✓Customizable Databases: Flexible databases with multiple views (Table, Board, List, Calendar, Gallery, Timeline). (High)
- ✓Templates: Extensive community and official templates. (Rich)
- ✓Collaboration: Real-time editing and commenting. (Good)
Scorecard (Overall: 8.0 / 10.0)
Pricing
Free
Contact Vendor
- Unlimited blocks for individuals
- Share with 5 guests
- Sync across devices
Limitations: Limited block history, File upload limit
Plus
$8.00 / monthly_per_seat
- Unlimited blocks for teams
- Unlimited file uploads
- 30-day page history
Limitations: Basic admin tools
Business
$15.00 / monthly_per_seat
- SAML SSO
- Private teamspaces
- Bulk PDF export
- 90-day page history
Enterprise
$-1.00 / annual_per_seat
- User provisioning (SCIM)
- Advanced security
- Audit log
- Dedicated success manager
Pros
- + Extremely flexible and adaptable
- + Combines multiple tool types
- + Great for documentation and knowledge management
- + Clean interface
Cons
- - Can be overwhelming initially
- - Project management features less structured than dedicated tools
- - Offline access can be limited
Verdict
"A highly versatile workspace excellent for knowledge management, documentation, and flexible project tracking, especially for creative or less rigidly structured teams."
#5
Smartsheet
By Smartsheet Inc.
A spreadsheet-inspired work management tool with powerful automation and project management capabilities.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: Project Management, Process Automation, Resource Management, Portfolio Management, Content Management
Key Features
- ✓Grid View: Familiar spreadsheet-like interface. (Core)
- ✓Automation Workflows: Trigger actions based on sheet changes. (Powerful)
- ✓Reporting: Roll-up data from multiple sheets into reports and dashboards. (Strong)
- ✓Forms: Collect data directly into sheets. (Integrated)
Scorecard (Overall: 7.6 / 10.0)
Pricing
Free
Contact Vendor
- 1 user, up to 2 editors
- Up to 2 sheets
- Card view
Limitations: Very limited functionality
Pro
$7.00 / monthly_per_seat
- Unlimited sheets
- Up to 10 editors per item
- Dashboards & Reports
Limitations: Limited automations
Business
$25.00 / monthly_per_seat
- Unlimited editors
- Automated workflows
- Forms with conditional logic
- Proofing
Limitations: Requires minimum 3 users
Enterprise
$-1.00 / annual_per_seat
- Single Sign-On (SSO)
- Directory integration
- Premium support
Pros
- + Familiar interface for spreadsheet users
- + Powerful automation features
- + Excellent for data management and reporting
- + Scalable for enterprise use
Cons
- - Can feel less intuitive for non-spreadsheet users
- - Per-user pricing can add up
- - Some features require Business plan
Verdict
"Ideal for teams comfortable with spreadsheets who need robust data management, automation, and reporting capabilities."
#4
Wrike
By Wrike, Inc. (Citrix)
A robust project management solution geared towards enterprise-level needs and complex projects.
Platforms & Use Cases
Platforms: Web, iOS, Android, Desktop (Windows, Mac)
Best For: Enterprise Project Management, Marketing Operations, Professional Services Automation, Product Development
Key Features
- ✓Custom Workflows: Tailor workflows with custom statuses and transitions. (Advanced)
- ✓Reporting & Analytics: Sophisticated reporting tools and dashboards. (Strong)
- ✓Request Forms: Standardize intake processes with dynamic request forms. (Useful)
- ✓Time Tracking: Integrated time tracking and resource management. (Good)
Scorecard (Overall: 7.6 / 10.0)
Pricing
Free
Contact Vendor
- Task management
- Interactive board view
- Cloud storage integrations
Limitations: Limited users (5), Basic features
Team
$9.80 / monthly_per_seat
- Gantt charts
- Dashboards
- 5 GB storage/user
Limitations: Minimum 2 users
Business
$24.80 / monthly_per_seat
- Custom fields & workflows
- Request forms
- Time tracking
- Automation engine
Limitations: Minimum 5 users
Enterprise
$-1.00 / annual_per_seat
- Advanced security
- User audit reports
- Single Sign-On (SSO)
Pinnacle
$-1.00 / annual_per_seat
- Advanced analytics
- Locked spaces
- Team capacity planning
Pros
- + Powerful features for complex projects
- + Strong reporting capabilities
- + Good for managing cross-departmental work
- + Enterprise-grade security options
Cons
- - Can be complex to set up and use
- - Higher price point compared to some competitors
- - Interface feels less modern than others
Verdict
"A robust platform suited for larger organizations and complex project management needs, particularly strong in workflow customization and reporting."
#3
ClickUp
By ClickUp
An all-in-one productivity platform aiming to replace multiple apps with extensive customization.
Platforms & Use Cases
Platforms: Web, iOS, Android, Desktop (Windows, Mac, Linux)
Best For: Project Management, Task Management, Docs & Wikis, Goal Tracking, Resource Management
Key Features
- ✓Multiple Views: Over 15 views including List, Board, Calendar, Gantt, Mind Map. (Extensive)
- ✓Customization: Custom statuses, fields, and workflows. (Very High)
- ✓Built-in Docs: Integrated document creation and collaboration. (Unique)
- ✓Automations: Workflow automation capabilities. (Good)
Scorecard (Overall: 8.4 / 10.0)
Pricing
Free Forever
Contact Vendor
- Unlimited tasks
- 100MB storage
- Collaborative Docs
Limitations: Limited views & automations
Unlimited
$5.00 / monthly_per_seat
- Unlimited storage
- Unlimited integrations
- Gantt charts
- Custom Fields
Limitations: Limited automations per month
Business
$12.00 / monthly_per_seat
- Advanced automations
- Advanced time tracking
- Mind Maps
- Goal Folders
Business Plus
$19.00 / monthly_per_seat
- Team sharing
- Custom permissions
- Increased API limits
Enterprise
$-1.00 / annual_per_seat
- White labeling
- HIPAA compliance
- Dedicated success manager
Pros
- + Extremely feature-rich and customizable
- + Generous free plan
- + Competitive pricing
- + All-in-one approach reduces need for other tools
Cons
- - Can have a steep learning curve due to the number of features
- - Interface can feel cluttered at times
Verdict
"A highly powerful and customizable platform offering incredible value, best for teams willing to invest time in setup."
#2
Asana
By Asana, Inc.
A popular project management tool focused on task management, team collaboration, and workflow organization.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: Project Planning, Task Management, Agile Development, Marketing Coordination, Goal Tracking
Key Features
- ✓Task Management: Assign tasks, set deadlines, add dependencies. (Robust)
- ✓Multiple Views: List, Board, Timeline, Calendar views. (Flexible)
- ✓Workload Management: Visualize team capacity and allocate resources. (Good)
- ✓Goals: Set, track, and manage company objectives. (Integrated)
Scorecard (Overall: 8.0 / 10.0)
Pricing
Basic
Contact Vendor
- Unlimited tasks & projects
- Up to 15 teammates
- List, Board, Calendar views
Limitations: Limited reporting, Basic search
Premium
$10.99 / monthly_per_seat
- Timeline view
- Advanced search
- Custom fields
- Forms
Limitations: Limited rules/automations
Business
$24.99 / monthly_per_seat
- Portfolios
- Goals
- Workload
- Advanced integrations
Limitations: Higher cost
Enterprise
$-1.00 / annual_per_seat
- SAML
- Custom branding
- Priority support
Pros
- + Strong task management features
- + Clean and intuitive interface
- + Good for cross-functional collaboration
- + Robust goal tracking
Cons
- - Can feel complex for simple projects
- - Some valuable features only in higher tiers
Verdict
"A powerful tool for task-centric project management and team collaboration, especially strong for goal alignment."
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#1
monday.com
By monday.com Ltd.
A highly visual and flexible Work OS for managing projects, workflows, and team collaboration.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: Project Management, Task Tracking, CRM, Software Development, Marketing Campaigns
Key Features
- ✓Customizable Boards: Adaptable boards (Kanban, Gantt, Table, etc.) to visualize work. (High)
- ✓Automations: Automate repetitive tasks and notifications. (Extensive)
- ✓Integrations: Connects with numerous third-party apps. (Wide Range)
- ✓Dashboards: Real-time reporting and data visualization. (Robust)
Scorecard (Overall: 8.6 / 10.0)
Pricing
Individual
Contact Vendor
- Up to 2 seats
- Unlimited boards
- 200+ templates
Limitations: Limited automations & integrations
Basic
$8.00 / monthly_per_seat
- Unlimited free viewers
- 5 GB storage
- Prioritized customer support
Limitations: Basic reporting
Standard
$10.00 / monthly_per_seat
- Timeline & Gantt views
- 250 automations/month
- Guest access
Limitations: Limited dashboard features
Pro
$16.00 / monthly_per_seat
- Private boards
- Time tracking
- Formula column
- 25,000 automations/month
Enterprise
$-1.00 / annual_per_seat
- Advanced reporting
- Enterprise-grade security
- Premium support
Pros
- + Highly flexible and customizable
- + Visually appealing interface
- + Strong automation capabilities
- + Wide range of integrations
Cons
- - Pricing per seat can become expensive for large teams
- - Some advanced features locked behind higher tiers
Verdict
"An excellent, versatile Work OS ideal for teams needing visual project management and workflow automation."
Author information could not be loaded for this review.
Final Thoughts
The project management and Work OS landscape offers diverse solutions catering to different needs. monday.com leads with its visual interface and flexibility, while ClickUp provides exceptional feature depth and value. Trello excels in simplicity, Asana in task and goal management, and others like Wrike, Smartsheet, and Teamwork cater to more specific enterprise or client-focused requirements.