Top 10 Gym Management Software Solutions Compared
By Amanda Reyes | Published: Current Year Analysis | Category: Gym Management Software
About Gym Management Software
Gym Management Software helps fitness businesses streamline operations, manage memberships, schedule classes, process payments, and engage clients. These platforms centralize administrative tasks, freeing up time for staff to focus on member experience.
Scoring Criteria
- → Member Management
- → Scheduling & Booking
- → Billing & Payments
- → Reporting & Analytics
- → Ease of Use
- → Mobile App Functionality
- → Integrations
- → Customer Support
The Best Gym Management Software
#10
TeamUp
By TeamUp Sports Ltd.
Flexible and user-friendly scheduling and management software for class and course-based fitness businesses.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: Independent Instructors, Fitness Studios, Class-Based Businesses, Sports Clubs
Key Features
- ✓Flexible Class Scheduling: Supports drop-ins, courses, appointments, and recurring classes.
- ✓Family/Linked Memberships: Allows linking family members under one account.
- ✓Online Registration Forms: Customizable forms for gathering member information and waivers.
- ✓Zapier Integration: Connects with thousands of other apps via Zapier. (Extensive Connectivity)
Scorecard (Overall: 8.0 / 10.0)
Pricing
Starter
$99.00 / Monthly
- Unlimited Staff
- Scheduling
- Membership Management
- Online Payments
Limitations: Up to 200 Active Customers
Pro
$159.00 / Monthly
- All Starter features
- Waitlists
- Advanced Reporting
Limitations: Up to 400 Active Customers
Plus
$229.00 / Monthly
- All Pro features
- API Access
- Priority Support
Limitations: Up to 700 Active Customers
Pros
- + Very flexible scheduling options
- + Excellent customer support
- + User-friendly interface
- + Good integration possibilities via Zapier
Cons
- - Mobile app is less feature-rich than some competitors
- - Reporting could be more advanced
- - Pricing based on active customer count can get expensive
Verdict
"TeamUp is a fantastic choice for class or course-based businesses needing flexible scheduling and a simple, easy-to-use platform with strong support."
#9
Glofox / ABC Glofox
By ABC Fitness Solutions
Modern platform focused on member experience and branding for boutique fitness studios and gyms.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: Boutique Fitness Brands, Multi-Location Studios, Franchises
Key Features
- ✓Branded Member App: Highly customizable mobile app reflecting the gym's brand. (Custom Branding)
- ✓Lead Management & Sales Tools: Captures and nurtures leads through integrated tools.
- ✓Global Payment Processing: Supports various international payment methods.
- ✓Franchise Management Features: Tools for overseeing multiple franchise locations.
Scorecard (Overall: 7.8 / 10.0)
Pricing
Standard
$110.00 / Monthly
- Scheduling
- Membership Management
- Basic Reporting
- Standard Member App
Limitations: Limited customization
Premium
$190.00 / Monthly
- Fully Branded App
- Advanced Reporting
- Lead Management
- Waitlists
Limitations: Some integrations extra
Enterprise
$-1.00 / Custom
- All Features
- Franchise Tools
- API Access
- Dedicated Success Manager
Pros
- + Excellent custom-branded mobile app
- + Modern and clean interface
- + Good lead management features
- + Strong focus on member experience
Cons
- - Reporting is less detailed than some competitors
- - Customer support can be slow at times
- - Pricing requires custom quote for Enterprise tier
Verdict
"Glofox excels in providing a premium, branded mobile experience for members, making it ideal for boutique studios and franchises focused on brand identity."
#8
Mindbody
By Mindbody, Inc.
Well-established, feature-rich platform serving a wide range of wellness businesses, including gyms.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: Yoga Studios, Spas, Salons, Mid-to-Large Gyms, Wellness Centers
Key Features
- ✓Extensive Class & Appointment Scheduling: Handles complex schedules, workshops, and appointments.
- ✓Marketing Suite: Tools for email campaigns, promotions, and loyalty programs.
- ✓Mindbody App Marketplace Exposure: Lists classes on the popular consumer Mindbody app. (Consumer Marketplace)
- ✓Dynamic Pricing Options: Allows for variable pricing based on demand or time.
Scorecard (Overall: 8.0 / 10.0)
Pricing
Starter
$129.00 / Monthly
- Scheduling
- Client Management
- Point of Sale
- Basic Reporting
Limitations: Limited marketing tools, No API access
Accelerate
$259.00 / Monthly
- All Starter features
- Email Marketing Tools
- Smart Contact Lists
Limitations: Some advanced features extra
Ultimate
$399.00 / Monthly
- All Accelerate features
- Advanced Marketing Automation
- Client Reviews
- API Access
Pros
- + Industry-leading scheduling capabilities
- + Massive consumer marketplace exposure
- + Comprehensive feature set
- + Strong marketing tools
Cons
- - Can be expensive, with many add-on costs
- - Interface often feels cluttered and complex
- - Customer support experiences can be inconsistent
Verdict
"Mindbody remains a feature powerhouse, especially strong in scheduling and marketing, best suited for established businesses that can leverage its extensive capabilities and marketplace."
#7
PushPress
By PushPress Inc.
Modern, streamlined software for functional fitness gyms emphasizing simplicity and automation.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: CrossFit Affiliates, Boutique Fitness, Micro-Gyms
Key Features
- ✓Simple Membership Plans: Easy creation and management of recurring memberships.
- ✓Automated Check-ins: Members can check themselves in via app or kiosk.
- ✓Integrated Website & Lead Forms: Tools to capture leads directly from the gym's website.
- ✓Staff App: Dedicated mobile app for coaches and staff management tasks.
Scorecard (Overall: 7.9 / 10.0)
Pricing
Free
Contact Vendor
- Basic Scheduling
- Member Management
- Attendance Tracking
Limitations: Per-transaction fees on payments, Limited features
Pro
$159.00 / Monthly
- All Free features
- Integrated Billing (lower fees)
- Automations
- Advanced Reporting
- Staff App
Pros
- + Very user-friendly interface
- + Excellent customer support
- + Offers a functional free plan
- + Good automation for core tasks
Cons
- - Free plan has higher transaction fees
- - Reporting is less comprehensive than top-tier competitors
- - Fewer customization options
Verdict
"PushPress offers a clean, modern experience with a focus on ease of use, making it a great choice for smaller gyms, especially those starting out, thanks to its free plan."
#6
Wodify Core
By Wodify Technologies
Popular choice for CrossFit boxes and functional fitness gyms with strong community features.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: CrossFit Affiliates, Functional Fitness Gyms, Group Class Focused Facilities
Key Features
- ✓Workout Tracking (WOD): Allows coaches to program workouts and members to log results.
- ✓Performance Leaderboards: Engages members with class and gym-wide leaderboards.
- ✓Class Scheduling & Check-in: Streamlined process for booking and checking into classes.
- ✓Retail Point of Sale: Integrated POS for selling drinks, apparel, etc.
Scorecard (Overall: 7.8 / 10.0)
Pricing
Engage
$79.00 / Monthly
- Scheduling
- Attendance Tracking
- Basic WOD Tracking
Limitations: Limited members, No billing
Grow
$149.00 / Monthly
- All Engage features
- Billing & Invoicing
- Member App
- Performance Tracking
Limitations: Up to 150 members
Promote
$299.00 / Monthly
- All Grow features
- Unlimited Members
- Advanced Reporting
- Marketing Tools
Pros
- + Excellent workout tracking and performance features
- + Strong community engagement tools (leaderboards, social feed)
- + Intuitive mobile app for members
- + Tailored specifically for CrossFit/functional fitness workflow
Cons
- - Billing system less flexible than some alternatives
- - Reporting could be more detailed
- - Interface primarily focused on class-based activities
Verdict
"Wodify Core remains a dominant player in the CrossFit and functional fitness space due to its specialized features for workout tracking and community building."
#5
ClubOS
By Club OS LLC
Sales and marketing-focused CRM and management software for fitness businesses.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: Sales-Driven Gyms, Personal Training Sales, Lead Generation & Follow-up
Key Features
- ✓Sales Automation: Automated follow-up sequences for leads and prospects.
- ✓Lead Management Dashboard: Central hub for tracking leads from various sources.
- ✓Text & Email Marketing: Built-in tools for communication campaigns. (Integrated)
- ✓Performance Tracking: Monitors sales team performance and conversion rates.
Scorecard (Overall: 7.5 / 10.0)
Pricing
Sales & Marketing
$199.00 / Monthly
- Lead Management
- Sales Automation
- Email/SMS Marketing
- Basic Reporting
Limitations: Does not include full member management/billing
Full Suite
$349.00 / Monthly
- All Sales & Marketing features
- Member Management
- Scheduling
- Billing Integration
Limitations: Billing often requires third-party integration
Pros
- + Powerful sales and marketing automation tools
- + Excellent lead tracking and follow-up capabilities
- + Strong reporting for sales performance
- + Good integration with marketing platforms
Cons
- - Core member management and billing can be less robust than competitors
- - Full suite price is high
- - Focus is heavily skewed towards sales
Verdict
"ClubOS is the leader for gyms whose primary focus is lead generation, sales conversion, and marketing automation, though it may require integration for full operational management."
#4
GymMaster Pro
By Fitness Systems Inc.
All-in-one gym software with strong access control and 24/7 door access capabilities.
Platforms & Use Cases
Platforms: Web, iOS, Android, Desktop (Legacy component)
Best For: 24/7 Gyms, Health Clubs, Gyms requiring hardware integration
Key Features
- ✓24/7 Access Control: Integrates with door hardware for secure member access outside staffed hours. (Hardware Integrated)
- ✓Prospect Management: Tools for tracking leads and converting prospects into members.
- ✓Tailgating Detection: Optional hardware integration feature to alert staff of unauthorized entry.
- ✓Billing Automation: Handles automated billing cycles, failed payment follow-ups.
Scorecard (Overall: 7.9 / 10.0)
Pricing
Foundation
$85.00 / Monthly
- Core Membership Management
- Basic Scheduling
- Billing
Limitations: No Access Control, Limited Staff Logins
Advanced
$125.00 / Monthly
- Access Control Integration
- Prospect Management
- Staff Task Management
Limitations: Hardware costs extra
Ultimate
$175.00 / Monthly
- All Features
- Tailgating Detection (with hardware)
- Advanced Reporting
- Priority Support
Pros
- + Excellent 24/7 access control features
- + Reliable billing system
- + Good prospect management tools
- + Strong hardware integrations
Cons
- - Interface feels somewhat outdated
- - Mobile app functionality is basic
- - Can be complex to set up initially
Verdict
"GymMaster Pro is a top choice for gyms prioritizing secure 24/7 access control and robust membership management, particularly those comfortable with hardware integration."
#3
StudioFlow
By FlowState Software
Elegant and simple solution tailored for boutique fitness studios and personal trainers.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: Boutique Fitness Studios, Personal Trainers, Small Group Classes
Key Features
- ✓Visual Class Scheduler: Drag-and-drop interface for easy class and appointment scheduling.
- ✓Point of Sale (POS): Integrated POS for selling merchandise, concessions, and services.
- ✓Client Relationship Management (CRM): Tools for tracking client interactions, notes, and progress.
- ✓Website Integration Widgets: Embeddable schedules and booking forms for your website.
Scorecard (Overall: 8.3 / 10.0)
Pricing
Solo
$49.00 / Monthly
- Single User
- Basic Scheduling
- Member Management
- Online Booking
Limitations: Up to 50 active clients
Studio
$129.00 / Monthly
- Up to 5 Staff
- Advanced Scheduling
- POS
- Basic CRM
- Website Widgets
Limitations: Limited reporting
Grow
$219.00 / Monthly
- Unlimited Staff
- Full CRM
- Automated Marketing
- Advanced Reporting
Pros
- + Extremely easy to learn and use
- + Beautiful interface design
- + Great for scheduling-heavy businesses
- + Good customer support
Cons
- - Reporting features are less robust than competitors
- - Fewer integrations available
- - Billing options less flexible for complex memberships
Verdict
"StudioFlow is perfect for smaller studios and trainers who value simplicity, aesthetics, and ease of use above complex features."
#2
Iron Strong Platform
By Apex Fitness Tech
Feature-rich software designed for larger gyms and fitness centers needing extensive customization.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: Large Gym Chains, Health Clubs, Multi-Location Facilities
Key Features
- ✓Multi-Location Management: Centralized dashboard for managing multiple branches or franchises.
- ✓Advanced Membership Contracts: Supports complex contract types, freezes, and upgrades.
- ✓Access Control Integration: Connects with turnstiles and door access systems. (Hardware Compatible)
- ✓Staff Payroll & Commission Tracking: Manages staff schedules, payroll, and performance-based commissions.
Scorecard (Overall: 8.5 / 10.0)
Pricing
Growth
$149.00 / Monthly
- Core Gym Management
- Scheduling
- Basic Reporting
- Single Location
Limitations: Max 500 members
Scale
$299.00 / Monthly
- Multi-Location Support
- Advanced Contracts
- Access Control
- Payroll Features
Limitations: API access extra
Enterprise
$499.00 / Monthly
- All Features
- Dedicated Account Manager
- Full API Access
- Custom Branding
Pros
- + Excellent for multi-location management
- + Highly customizable membership options
- + Strong integration capabilities, including access control
- + Robust reporting features
Cons
- - Interface can feel complex and dated
- - Steeper learning curve for staff
- - Mobile app less intuitive than some competitors
Verdict
"Iron Strong Platform is a powerhouse for large-scale operations needing deep customization and control, though its complexity requires investment in training."
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#1
ZenFit Suite
By WellSync Solutions
Comprehensive platform for studios and gyms focusing on member engagement and automation.
Platforms & Use Cases
Platforms: Web, iOS, Android
Best For: Boutique Studios, Yoga & Pilates Centers, Mid-Sized Gyms
Key Features
- ✓Automated Waitlists: Automatically notifies and adds members from waitlists when spots open. (Fully Automated)
- ✓Integrated Payment Processing: Seamlessly handles recurring billing, point-of-sale, and online payments.
- ✓Member Self-Service Portal: Allows members to book classes, update profiles, and manage payments.
- ✓Customizable Reporting: Generates detailed reports on revenue, attendance, and member retention.
Scorecard (Overall: 9.0 / 10.0)
Pricing
Starter
$99.00 / Monthly
- Up to 150 Members
- Basic Scheduling
- Online Payments
Limitations: Limited Reporting, Standard Support
Pro
$199.00 / Monthly
- Up to 500 Members
- Advanced Scheduling
- Automated Billing
- Full Reporting Suite
Limitations: 3 Staff Logins
Enterprise
$349.00 / Monthly
- Unlimited Members
- All Features Included
- Dedicated Support Manager
- API Access
Pros
- + Intuitive user interface
- + Excellent member self-service options
- + Robust automation features
- + Strong mobile app for members and staff
Cons
- - Higher price point compared to some competitors
- - Advanced reporting can have a learning curve
Verdict
"ZenFit Suite excels with its user-friendly design and powerful automation, making it ideal for studios prioritizing member experience and operational efficiency."
Final Thoughts
The Gym Management Software market offers diverse solutions catering to different needs, from large multi-location chains to small boutique studios. Key differentiators include the depth of features in member management, scheduling flexibility, billing automation, reporting capabilities, mobile app experience, and ease of use. Evaluating specific use cases and prioritizing essential features is crucial for selecting the right platform.